This engineering consultancy in the Netherlands has 160 people. Its finance data sat in Exact, time was recorded in an older on-premise system, and projects were tracked in Excel.
The firm now uses Hebno to bring those systems together without replacing any of them. Monthly reporting takes two days instead of more than a week, and write-offs are down by about a third.
“We used to find out about overruns two weeks after closing the month. Now our project managers see budget burn within days, and our write-offs are well down.”
The challenge
Every month, controllers exported data from each system and joined it by hand before they could build reports. This took well over a week. Project managers learned about overruns weeks after the fact, when it was too late to act.
Client progress reports were also written manually from project files. Write-offs were high, and unbilled work sat too long before it was invoiced.
Why Hebno
Hebno connects to the systems the firm already has, so there was no replacement project. Controllers and project managers ask plain-language questions about budget burn, unbilled hours and utilisation.
Reports come out in the firm’s existing format, with numbers that match across finance and projects.
How the team uses Hebno
The firm uses Hebno to consolidate data and produce monthly project and portfolio reports. Project managers get budget burn alerts and follow up on unbilled time, and teams use it to draft client progress reports.
The result
Monthly reporting now takes two days instead of more than a week. Write-offs are down by about a third, and each person saves around 6 hours a week.
