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The library is your organisation’s shared shelf. It contains material that belongs to no single engagement: the employee handbook, house methodology, tone-of-voice guidance, export templates and the SharePoint, Drive, Dropbox or Box sites your team works from every week. A project’s Brain applies to one engagement. The library applies to the whole workspace. Open it from Library in the sidebar. Every member can read it, and an admin sets who can add to it.

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Files and folders

1

Open the library

Select Library in the sidebar and stay on the Files tab.
2

Shape the folders

Use Create folder for a tree such as Handbook, Methods and Templates. Give a folder a colour from its row menu.
3

Upload files

Use Upload to add files to the folder you are viewing. Drag files between folders and rename them from the row menu.
Hebno indexes the files and reads the relevant pages when a chat needs them. Files can be up to 25 MB.

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Linked sites

Link material that already exists in SharePoint, OneDrive, Google Drive, Dropbox or Box and should remain there.
  1. Select Link source and choose the system.
  2. Choose Browse or Paste link, and name it so your team recognises it.
  3. Select the linked source to browse it in place.
Linking does not change who can open the files. Everyone opens a linked source with their own access, so a person who cannot open a document in SharePoint cannot open it from the library. Library linked sources are visible to everyone in the workspace.

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Library instructions

Library instructions appear at the top of the page. They describe how the material should be used, written once for the whole workspace.
Hebno loads them on every turn in every chat. Project instructions add to them. Personal instructions add to both.

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Templates

The Templates tab contains the look new decks and Word documents are made in. Upload a .docx, .dotx, .pptx or .potx file, or build a presentation template in Hebno, and mark one Default for each format. Projects can have templates of their own on their Brain tab, and a project without a default uses the library default. See Templates.

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Who can contribute

An owner or admin sets the policy under Admin → Organisation brain → Library contributions. The policy applies to files, linked sources and templates. Reading the library is open to every member. Changes are recorded in Admin → Logs → Library, including who added a file or template and when.

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Blocked sources

The library is for sources your firm trusts. To keep web sites out of answers, an admin adds blocked sources under Admin → Organisation brain → Blocked sources. A rule applies to web search only. It does not affect the library, connected sites or uploads. See Organisation brain.

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Next steps