Google Workspace

The Google Workspace integrations make a client’s files, email, calendar and meetings available in your work from a single Google connection. Hebno reads Drive documents, Gmail threads, Calendar events and Meet transcripts with your own Google permissions, cites each one, and writes back (a saved file, a sent email, a calendar invitation) only after you confirm.

At a glance


Connection	Personal. Each member connects their own Google account once. Hebno shows one connection for all Google products.
Default access	Read and write. Sending email and sending invitations are separate permissions you grant on top of read access.
Attach	Drive files, Gmail messages, Calendar events, Meet transcripts and notes
Search	Hebno searches the Google products you have granted when a request mentions a client, a person, a file, an email or a meeting
Link	A project links to Drive folders (including shared drives)
Write	Save a deliverable to a linked Drive folder, as a Google Doc, Slides deck or Sheet if you choose, send an email, send a calendar invitation

The integrations

Integration	What Hebno reads	What Hebno writes
Google Drive	Files in My Drive and shared drives, including Docs, Sheets and Slides	Deliverables saved to a linked folder, as Office files or Google formats
Gmail	Messages and threads in your mailbox	Emails you send from a confirmation card
Google Calendar	Your events, colleagues’ free and busy times	Calendar invitations with a Meet link
Google Meet	Conference records, transcripts, Gemini notes, recording details	Nothing. Meet is read only.

One connection, approved step by step

Hebno connects to Google once per member. The first time you use a product, Google requests approval of only that product’s permissions. A member who connects Drive is never asked for Gmail, Calendar or Meet permissions until they use those products. Grants are cumulative, so approving Calendar later leaves your Drive access in place.

Open Connections

Go to Settings → Connections. Or start in chat: type /, choose a Google product, and select Connect.

Connect Google

Find the product (for example Google Drive), select Connect, sign in to Google and approve the permissions on the consent screen. You return to the chat.

Add products as you need them

Each other Google product shows Grant access on its row. Select it to approve that product’s permissions. The row shows Connected once Google has granted them.

Allow sending, if you want it

Gmail shows Allow sending and Google Calendar shows Allow invitations after you connect them. These are separate grants, so reading and sending are your own choices.

Settings Connections page listing connected systems with Connect and Grant access buttons — Google products listed on the Connections page, each with its own status.

Disconnecting any Google product removes the whole Google connection, including Drive, Gmail, Calendar and Meet. You can connect again at any time.

Permissions Hebno requests

Every authorisation includes openid, email and profile to identify the account. Each product adds its own scopes.

Product	Scopes	Grant
Google Drive	`https://www.googleapis.com/auth/drive`	Base
Gmail	`https://www.googleapis.com/auth/gmail.readonly`	Base
Gmail, sending	`https://www.googleapis.com/auth/gmail.send`	Allow sending
Google Calendar	`https://www.googleapis.com/auth/calendar.readonly`, `https://www.googleapis.com/auth/calendar.freebusy`, `https://www.googleapis.com/auth/directory.readonly`	Base
Google Calendar, invitations	`https://www.googleapis.com/auth/calendar.events`	Allow invitations
Google Meet	`https://www.googleapis.com/auth/meetings.space.readonly`, `https://www.googleapis.com/auth/drive.meet.readonly`, `https://www.googleapis.com/auth/calendar.readonly`	Base

Each product page explains why Hebno needs its scopes.

What Google enforces

Hebno uses your Google token, so it can read only what your account can already open. Google’s own sharing, shared drive membership and Meet participation rules apply on every request. Hebno stores the excerpts a reply used with the conversation, and nothing else from your Google account.

Excerpts from Gmail, Calendar and Meet that a reply uses become part of the conversation. Anyone you share the conversation with can read them.

Admin trust and organisation settings

Google Workspace administrators decide whether third-party apps can access restricted data such as Gmail and Drive. If your organisation restricts these services, a super admin marks Hebno as trusted once, and members then connect as normal. See Google Workspace admin. Owners and admins can allow or block each Google integration under Admin → Connectors → Catalogue, choose Read only or Read and write for each, and revoke any member’s connection under Admin → Connectors → Connections. A blocked integration disappears from chat and cannot be authorised.

An owner or admin can also select Enable for the organisation on a Google card. A Workspace super admin approves that product’s permissions once for the domain, and members connect without seeing a Google consent screen. This removes a prompt only. Each member still connects their own account and sees only what their own permissions allow.

Where to go next

Google Drive

Search and attach files, link folders and save deliverables as Docs, Slides or Sheets.

Gmail

Search threads and send emails from a confirmation card.

Google Calendar

Read events, find shared free time and send invitations with a Meet link.

Google Meet

Read transcripts, Gemini notes and recording details from client meetings.